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This is a Sources Sought notice.
The agency is gauging market interest. No bid is being requested yet — submitting a capabilities statement may put you on the radar for the eventual solicitation.
The Indian Health Service needs a small business to provide HVAC preventative maintenance services at two locations in North Dakota and South Dakota.
Key Details
The Indian Health Service needs a small business to provide HVAC preventative maintenance services at two locations in North Dakota and South Dakota. The contract is a Firm-Fixed-Price Base plus Four (4) Option Year contract for comprehensive HVAC preventative maintenance, inspection, troubleshooting, emergency response, and related mechanical system services.
What exactly do they need?
- Preventative maintenance of AHUs, boilers, chillers, pumps, VAV boxes, and split systems
- Building Automation System (BAS)/JCI Metasys verification and maintenance
- Emergency HVAC repair response services
- Equipment inspection, testing, documentation, and reporting
- Coordination with facility personnel in occupied healthcare and treatment environments
What's the contract structure and timeline?
- The contract is a Firm-Fixed-Price Base plus Four (4) Option Year contract
- The base year is 12 months from Notice to Proceed
- Option years are four additional 12-month option periods
How will they pick the winner?
- Award will be made using Lowest Price Technically Acceptable (LPTA) procedures
- All non-price factors will be evaluated on an Acceptable/Unacceptable basis
When and how do you bid?
- Quotes shall be submitted electronically to Erin.Doering@ihs.gov by June 29, 2026, no later than 4:00 PM CDT
Who can apply
- Must be an Indian Economic Enterprise (IEE)
If you're interested, do this first
- Check that your Indian Economic Enterprise (IEE) certification is still active in SAM.gov
- Review the attached Statements of Work and solicitation documents
- Submit questions electronically to Erin.Doering@ihs.gov by June 11, 2026, no later than 12:00 PM CDT
Primary point of contact
Name
Erin Doering
Email
erin.doering@ihs.gov
Phone
(605) 226-7662